DGSE Companies, Inc. – Investor Relations
RELATED PERSON TRANSACTION POLICY
-
Policy Statement
Related Person Transactions can present potential or actual conflicts of interest
and create the appearance that decisions are based on considerations other than
the best interests of DGSE Companies, Inc. (the “Company”) and its stockholders.
However, there are situations where Related Person Transactions may be in, or may
not be inconsistent with, the best interests of the Company and its stockholders.
Therefore, the Company has adopted the procedures set forth below for the review,
approval or ratification of Related Person Transactions.
-
Related Person Transactions and Other Definitions
-
Immediate Family Member. “Immediate Family Member” with respect to any individual
means any child, stepchild, parent, stepparent, spouse, sibling, mother-in-law,
father-in-law, son-in-law, daughter-in-law, brother-in-law, or sister-in-law of
such individual, and any person (other than a tenant or employee) sharing the household
of such individual.
-
Related Person. “Related Person” means
-
a director or executive officer (as defined in Rule 3b-7 promulgated under the Securities
Exchange Act of 1934, as amended) of the Company or a nominee to become a director
of the Company;
-
any Immediate Family Member of a person described in clause (a);
-
any firm, company or other entity in which any of the persons described in clauses
(a) and (b) is employed or is a general partner or principal or in a similar position
or in which such person has a more than 5% beneficial ownership interest;
-
each charitable or non-profit organization for which any person described in clauses
(a) and (b) serves as an executive officer, director, trustee, or in a similar capacity;
-
any person who was in any of the foregoing categories at any time since the beginning
of the Company’s last fiscal year;
-
a security holder who is known by the Company to be the beneficial owner of more
than 5% of any class of the Company’s voting securities; and
-
any Immediate Family Member of a person described in clause (f).
-
Related Person Transaction. “Related Person Transaction” is a proposed, existing,
or completed transaction, arrangement, or relationship (or any series of similar
transactions, arrangements, or relationships) (a “Transaction”) in which the Company
(including any of its consolidated subsidiaries) was, is, or will be a participant,
in which the amount involved exceeds $120,000, and in which any Related Person had
since the beginning of the Company’s last fiscal year, has, or will have a direct
or indirect material interest. “Related Person Transaction” includes contributions
by the Company to any Related Person that is a charity or non-profit organization
in an aggregate amount in excess of $120,000 in any fiscal year of the Company.
-
Transactions Not Deemed to be Related Person Transactions. For purposes of this
Policy, the Committee has determined that in the following circumstances the Related
Persons do not have a direct or indirect material interest in the transactions,
arrangements, and relationships. Accordingly, the following are not Related Person
Transactions:
-
where the Related Person’s interest arises (i) only from such person’s position
as a director of a company or other entity; (ii) only from such person’s direct
or indirect ownership of a 5% or less equity interest in another person (other than
a partnership); or (iii) from both such position and such ownership;
-
where the Related Person’s interest arises only from such person’s position as a
limited partner in a partnership in which such person has an interest of 5% or less
and the person is not a general partner of and does not hold another position in
the partnership;
-
where the rates charged are determined by competitive bids; where the transaction
involves the rendering of services as a common or contract carrier (including any
airline), or a public utility, at rates or charges fixed in conformity with law
or governmental authority; or where the transaction involves services as a bank
depositary of funds, transfer agent, registrar, trustee under a trust indenture,
or similar services;
-
where the Related Person’s interest arises only from the ownership of a class of
equity securities of the Company and all holders of that class receive the same
benefits on a pro rata basis;
-
where an Immediate Family Member’s interest arises from his or her status as an
employee of a firm, company or other entity for which he or she is not also an executive
officer, director, general partner, or principal;
-
where the Related Person is not an Immediate Family Member of a director, executive
officer, or nominee to become a director of the Company and where the Related Person’s
interest arises from such person’s position as an executive officer of the Company
and such person’s compensation arrangements have been approved by the Company’s
Board of Directors;
-
where an Immediate Family Member’s interest arises from employment by the Company
or any of its consolidated subsidiaries in the ordinary course of business consistent
with customary employment practices used by the Company, provided that the total
annual compensation received by such Immediate Family Member from the Company does
not exceed $120,000;
-
where the Related Person’s interest is an interest in a standard financial services
product offered by the Company or any of its consolidated subsidiaries in the ordinary
course of business;
-
where the Related Person’s interest is an interest in ordinary business travel and
expense payments, including expenses incurred in attending the Company’s events
or board and board committee meetings; and
-
where the Related Person’s interest arises from a relationship with another company
or entity (i) in which the Company or any of its consolidated subsidiaries makes
investments or (ii) which invests in securities issued by the Company or any of
its consolidated subsidiaries or securities backed by any product issued by the
Company or any of its consolidated subsidiaries, all in the ordinary course of such
entity’s investment business and on terms and under circumstances similar to those
available to or from entities unaffiliated with such Related Person.
-
Identification of Potential Related Person Transactions
-
Directors, Executive Officers and Nominees. Each director, executive officer, and
nominee for director shall provide such information as the Company may request from
time to time to identify Related Persons Transactions. The Company shall request
such information from each director and executive officer no less frequently than
annually. Each director and executive officer is expected to promptly notify the
Company of any change in his or her family, employment, investment, or other relationships
that might result in Related Person Transactions or the identification of new Related
Persons.
-
Five Percent Owners. At the time the Company becomes aware of a security holder’s
status as a beneficial owner of more than 5% of any class of the Company’s voting
securities, and annually thereafter for so long as such ownership status is maintained,
the Company shall request information from such security holder to identify potential
Related Person Transactions.
-
Related Persons List. The Committee shall use the information collected pursuant
to this section to create and maintain a list of identified Related Persons.
-
Duty to Notify. Directors and executive officers must (a) inform the Chair of the
Committee (or, in the case of said Chair, the Committee) at the earliest practicable
time of any plan or proposal to engage in or continue any Transaction that potentially
could be a Related Person Transaction, and (b) supply the Chair (or Committee) with
full details regarding the terms and circumstances of the Transaction.
-
Approval Procedures. Transactions that are identified as potential Related Person
Transactions prior to the consummation thereof or amendment thereto shall be consummated
or amended only if the following steps are taken:
-
The Chair of the Committee will assess whether the proposed Transaction is a Related
Person Transaction for purposes of this policy.
-
If the Chair of the Committee determines that the proposed Transaction is a Related
Person Transaction, the proposed Related Person Transaction shall be submitted to
the Committee for consideration at the next Committee meeting or, in those instances
in which the Chair of the Committee, in consultation with the chief executive officer,
the president, or the chief financial officer of the Company, provided that none
of such officer and the Immediate Family Members of such officer has or is expected
to have a direct or indirect material interest in the proposed Transaction, determines
that it is not practicable or desirable for the Company to wait until the next Committee
meeting, to the Chair of the Committee (who shall possess the delegated authority
to act between Committee meetings).
-
The Committee or Chair of the Committee, as applicable, (the “Reviewer”) shall consider
all of the relevant facts and circumstances reasonably available to them. The Reviewer
shall approve only those Related Person Transactions that are in, or are not inconsistent
with, the best interests of the Company and its stockholders, as the Reviewer determines
in good faith. The Reviewer shall convey the decision to the chief executive officer,
president or the chief financial officer, who shall convey the decision to the appropriate
persons within the Company. Neither the Chair of the Committee, nor any member of
the Committee, may participate in any review, consideration, or approval of any
Related Person Transaction with respect to which such member or any of his or her
Immediate Family Members is the Related Person.
-
In considering whether to approve or ratify any Related Person Transaction, the
Reviewer shall consider all factors that are relevant to the Related Person Transaction,
including, without limitation, the following:
- the size and duration of the Transaction and the amount payable to a Related Person;
- the nature of the interest of the Related Person in the Transaction;
- whether the Transaction may involve a conflict of interest; and
- whether the Transaction involves the provision of goods or services to the Company
that are available from unaffiliated third parties and, if so, whether the Transaction
is on terms and made under circumstances that are at least as favorable to the Company
as would be available in comparable Transactions with or involving unaffiliated
third parties.
-
Ratification Procedures
In the event the Company’s chief executive officer, president, chief financial officer,
or any member of the Committee, becomes aware of a Related Person Transaction that
has not been previously approved or previously ratified under this policy, including
because a Transaction did not constitute a Related Person Transaction at the time
such Transaction was entered into but thereafter became a Related Person Transaction
prior to full performance thereof:
-
If the Related Person Transaction is pending or ongoing, it will be promptly submitted
to the Committee or Chair of the Committee, and the Reviewer shall consider all
of the relevant facts and circumstances reasonably available to the Reviewer. Based
on the conclusions reached, the Reviewer shall evaluate all options, including but
not limited to ratification, amendment, or termination of the Related Person Transaction;
and
-
If the Related Person Transaction has been completed, the Reviewer shall evaluate
the Transaction to determine if rescission of the Transaction is appropriate.
-
In either event, if the Reviewer determines that the Transaction was a Related Person
Transaction at the time it was entered into, the Reviewer shall request that the
chief executive officer, the president or the chief financial officer evaluate the
Company’s controls and procedures to ascertain the reason the Related Person Transaction
was not submitted to the Committee or Chair of the Committee for prior approval
and whether any changes to these procedures are recommended.
-
Review of Ongoing Transactions
Annually, the Committee shall review any previously approved or ratified Related
Person Transactions that remain in effect. Based on all relevant facts and circumstances,
taking into consideration the Company’s contractual obligations, the Committee shall
determine if it is in the best interests of the Company and its stockholders to
continue, modify, or terminate the Related Person Transaction.
-
Disclosure
All Related Person Transactions that are required to be disclosed in the Company’s
filings with the Securities and Exchange Commission, as required by the Securities
Act of 1933, as amended, and the Securities Exchange Act of 1934, as amended, and
the rules and regulations promulgated thereunder, shall be so disclosed in accordance
with such laws, rules and regulations. The material features of this policy shall
be disclosed in the Company’s annual report on Form 10-K or in the Company’s proxy
statement, as required by applicable laws, rules and regulations.
Consideration and approval of any particular Transaction by the Reviewer shall not
be dispositive in determining whether such Transaction requires disclosure under
applicable securities laws.
The Chair of the Committee shall report to the Committee at the next Committee meeting
any approval under this policy pursuant to delegated authority. The Committee shall
timely advise the Board of Directors of the Company of all Related Person Transactions,
if any, approved or ratified by the Committee or the Chairman of the Committee.
-
Other Policies
This Policy does not replace or supersede any other policies of the Company, including
the Company’s Code of Business Conduct & Ethics.